AMBLER EARTH FEST 2023
VENDOR RULES AND REGULATIONS
Hours
Festival Hours and Date of Ambler Earthfest 2023 will be April 29, 2023 10 a.m. until 4 p.m.
Weather Policy
Rain Date set for April 30th in the case of severe weather conditions ONLY.
No weather related refunds after your application is accepted!
Site logistics
Vendor spaces are 10ft X 10ft and will be assigned by Earthfest Staff. Vendors are responsible for set-up and clean up.
Set up time
Set-up begins at 8:00 am; all vendors must be checked in and set-up no later than 9:45a.m.
All trailered displays or concessions must be set up by 8:45. (All vehicles must be moved off site).
Parking
Vendor's cars must be parked off site.
Involvement hours
Vendors must remain on site for the entire Festival (i.e. 10:00 a.m. – 4:00 p.m.).
Equipment
Vendors must supply their own equipment (examples: tent, chairs, tables, etc.).
ALL TENTS MUST BE WEIGHTED DOWN!!
Tents must be weighted down with 40 lbs. of weight on each leg. This is the responsibility of the vendor. Any tent that is not properly weighted down by 9:45 am will be asked to resolve the issue before being able to continue the Festival; otherwise, you will be forced to take down your tent for the duration of the festival. This is a SAFETY issue. You may not tie your tent to another vendor for this is not safe. NO STAKES allowed.
House keeping
Vendors are responsible for keeping their space attractive during festival hours and for cleaning up their space after the festival closes including removal of garbage and sweeping up all debris. Vendors whose products generate waste must provide covered trash containers for customer use and remove trash from site – NO onsite garbage.
Water
Vendors must provide appropriate containers for water, and follow all health code regulations when handling produce and prepared foods. Access to public water or electricity is not guaranteed. Borough hall will be open.
Insurance, Permits and licensing
Vendors that do not possess liability insurance must notify Earth Fest.
Menu & Ingredients (Food Trucks and Food Vendors):
Please limit your food menu to items that are considered plant based in their ingredients.
(Vegan or Vegetarian)
Food regulation
All food and food products offered for sale shall be from sources approved or considered satisfactory by the County Health Department.
Sale approvals
Earth Fest has final approval of sale items.
Vendors will be notified if it is determined that specific items will not be allowed for sale at the Festival.
Right to termination
Earthfest has the right to terminate vendor participation at its sole discretion. No refunds will be given in the event of termination. The receipt of an application is not a contract between the vendor and Ambler Borough. It does not guarantee your participation. Upon acceptance to the Earthfest a finalized product list must be supplied, after which point all changes must be approved by Earthfest.
Truth to application of products
It is against Earth Fest policy to supplement your products with any that are produced by others not listed on your vendor application. If you falsify your vendor application your right to participate may be revoked.
Compliance
Compliance with Government Regulations, Food Samples/Vendors, and Organic Certification Vendors are responsible for complying with the state and local health department and licensing regulations governing the production and sale of their products. If applicable, vendors are responsible for reporting and collecting all sales tax. Vendors must have all required permits and/or licenses prior to the start of Festival day. Examples include plant/nursery licenses and licensed kitchens for processed foods. Vendors of certified organically grown produce must have a copy of current organic certification. Vendors who fail to comply with applicable state, federal and local regulations may be subject to removal from the festival and forfeiture of booth space rental fees.